My Space - Email - administration

You can send e-mail to:

Everyone or to individual members in a class or community.
To several classes or communities at a time – also to selected role types in each class.
Do not use the e-mail service more than necessary.

E-mail to everyone or to individual members in a class or community

From the "Staff" applet (in a class), click "Send e-mail".
Alternatively: From the Admin page of the class/community under the menu "Bulk Mail", select "New Bulk Mail"

Select who is to receive the e-mail:
- Send to everyone in the community
Or send to the following roles:
- Students
- Teaching assistants
- Course administrators
- Administrators
- Professors / Lecturers
You can also choose: "In addition, send to the following" (if you have not selected "Send to everyone in the community")
- Select who is to receive the e-mail.
Select "Compose Bulk Message" to write the message
- The e-mail address of the sender will automatically appear in the Copy (Cc) field.
- If you do not wish to receive a copy of the e-mail, remove your e-mail address from the Copy field.
- In the Copy field you can also enter several e-mail addresses (use a comma between each e-mail address)
- Remember to fill in all the required fields marked with "(required)"
- Select the date and time to send the e-mail
It is possible to edit or stop an e-mail message if it has not been sent. This is done via Admin under the "Bulk Mail" menu by selecting "Bulk Mail History".

From the "Classes and communities" applet or from the "Staff" applet
Click on the link "Send bulk mail to several classes/communities"
Choose who is to receive the e-mail
- Choose the classes/communities and/or subgroups who are to receive the bulk e-mail
Select "Compose Bulk Message" to write the message
- The e-mail address of the sender will automatically appear in the Copy (Cc) field.
- If you do not wish to receive a copy of the e-mail, remove your e-mail address from the Copy field.
- In the Copy field you can also enter several e-mail addresses (use a comma between each e-mail address)
- Remember to fill in all the required fields marked with "(required)"
- Select the date and time to send the e-mail
It is possible to edit or stop an e-mail message if it has not been sent. This is done via Admin under the "Bulk Mail" menu by selecting "Bulk Mail History".

First add the file in the file storage to the class/community.
Select "Add link to a file in the File Storage"
An overview of the files in the File Storage will be shown
Select the file to which you wish to add a link. (You select a file by clicking once on "Choose" in the right column)

The default setting for sending e-mailf from classes and communities is set to administrators only.
It may be necessary for an administrator to enable students to send e-mails from My Space. For instance if a group of students are working together on an assignment and have their own subgroup in a class.
Go to the Admin page, under Group Administration
Change Bulk Mail Policy by selecting "All members"
All members, including the students can now send e-mails from My Space to the members of the class/ subgroup.